Outline Committee Structure

Outline Committee Structure 2016

RoleBrief Role Description
ChairpersonLeading the committee and the organisation to enable it to fulfil its purpose
-To ensure an effective relationship between:
-the committee and the volunteers
-the committee and the external stakeholders/community
-Acting as a spokesperson and figurehead as appropriate
-Leading on the support and management of all volunteers
-Have an overall understanding of all areas of the charities activity
SecretaryTo Support the Chairperson in organising and leading the committee
- To ensure that committee meetings are properly administered.
- To ensure other meetings, such as the AGM, and events are properly administered
- Keep membership records up-to-date (unless there is a membership secretary as well)
- Monitor committee member action points
- Supporting Chairperson with charity administration
TreasurerOversee the financial affairs of the organisation and ensure they are legal, constitutional and within accepted accounting practice
-Ensure proper records are kept and that effective financial procedures are in place
-Monitor and report on the financial health of the organisation
- Oversee the production of necessary financial reports/returns, accounts and audits
Outcrowd LeadTo Lead Outcrowd Service and to Represent Outcrowd on Committee
- to ensure volunteers are available and trained to cover all publicised Outcrowd Events
- to ensure the smooth operation and development of the Outcrowd Service
Helpline LeadTo maintain the operation of the core helpline service in order to meet the specifications of the charities constitution and external needs of service users
-To Lead Helpline volunteers
-To ensure appropriate levels of cover on all agreed helpline open shift
Public Relations LeadTo be the voice of Outline externally in conjunction with the Chairperson and committee
- To ensure press releases are made where appropriate
- To promote events and activities of Outline
Events LeadTo Lead Events and represent on committee
- To organise a calendar of events to support and enhance the activities of the charity.
- To work to promote charity and education of the community in line with the charitable objectives
Fundraising LeadTo take a lead in fundraising initiatives agreed by the committee
-To actively see opportunities for fundraising and work with other committee members to realise opportunities where possible
-To work with the events team to maximize opportunity to raise funds during events hosted or attended by Outline
Funding LeadTo take a lead in funding Applications agreed by the committee
-To actively see opportunities for funding opportunities and work with other committee members to realise opportunities where possible
-To work with the Chairperson to ensure that funding oporunities and maximised within committee resources available
Information and Communications Technology LeadTo ensure Information technology resources e.g. email, website are available to effectively operate the helpline and committees needs
- To develop data backup and recovery methods to ensure the continuity of the charity
- To ensure compliance with data protection laws in conjunction with the committee
Membership SecretaryTo support the committee in maintaining a membership list of the charity
- To support the committee in maintaining an Outcrowd Service User List
- To actively communicate with members and service users as agreed with the committee
Committee Support Officer(s) To support Lead committee members in the effective operational daily requirements of the charity.
- To take responsibility for specified projects or tasks as agreed by Lead committee members/committee
- To contribute to committee decision making